Payments

Contractor payment tracking software

Contractor and supplier payments, under control.

Contractor payment tracking for every contractor and supplier, dues, advances, and payments in one place. Know what is owed, what is paid, and what is coming, without digging through ledgers.

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In short

buildcontrol's payment module is contractor payment tracking software. It keeps contractor and supplier payments, advances, and adjustments in one shared ledger the office and site both see. It tracks payments but does not generate invoices or GST.

Problem & solution

What it fixes on site

Contractor payments turn into arguments when nobody agrees on the number. buildcontrol keeps one version everyone trusts.

Without buildcontrolHow it works today
  • Payments live across WhatsApp, diaries, and a spreadsheet updated at month end.
  • Advances get paid and then forgotten, so contractors are overpaid against their work.
  • At month end nobody can say quickly what each party is actually owed.
With buildcontrolWhat changes on site
  • Every payment, advance, and adjustment sits in one party ledger the office and site both see.
  • Advances are tracked and adjusted against dues automatically, so the balance is always current.
  • The ledger shows paid, due, and advance per party at a glance, ready to share.
What you get

Everything in payment tracking

Built around how site teams actually work, not how software wishes they did.

Contractor and supplier ledgers

One running record per party, showing advances, dues, and payments made.

Advance tracking

Record advances and track them against a party's dues as work progresses.

Due payment visibility

See what is due and when, so nothing slips past its date.

Party & vendor management

Keep all supplier, contractor, and vendor records in one place, linked to your projects.

Other expenses

Log miscellaneous site expenses alongside petty cash and attach the bill photo for a clean record.

Payment history

A full trail of every rupee paid, with dates and references.

Why it matters

What payment tracking changes on your sites

1

No double payments

A single ledger per party makes duplicate or missed payments obvious.

2

Better cash planning

Upcoming dues are visible, so cash is arranged before it becomes urgent.

3

Cleaner vendor relations

Everyone works from the same statement, so disputes shrink.

FAQ

Common questions

Advances are recorded against the party and tracked against their dues as work progresses, so the running balance always reflects reality.
Yes. Outstanding amounts are visible per party and across the project, so you can plan payments rather than react to reminders.
Yes. Under Other Expenses you can log a spend and attach a photo of the bill you received, so every expense has a clear record.

Explore other modules

Petty Cash Management Material Management HRMS Attendance Management Reports & Dashboards CRM Management

See payment tracking on your own site

Book a free demo and see how contractor payment tracking works across your contractors, suppliers, and advances.

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